Category: Minutes

SGA Meeting Procedure 2011-2012

The following guidelines are presented for adoption by the Assembly.  These guidelines are made under the auspices of the SGA Constitution and in no way prelude or replace any stipulations in the Constitution, in particular those under Article II, relating to the Assembly.  They were formed as part of the Assembly’s right to use Roberts Rule of Order as a basis for parliamentary procedure. (Article II, Section II)

Meeting Time:

• Meetings convene at 7pm. Meetings are officially called to order at that time by the Chair.  The official start time of the meeting will be recorded by the President.
• Meetings end approximately one-hour and a half (90 minutes) from the time the meeting is called to order by the Chair. Unless a motion to extend time is made and passed or a motion to adjourn the meeting is made and passed before the end of the meeting, all discussion will cease at the end of 90 minutes and the meeting will be adjourned

Attendance:

• Attendance at all SGA meetings will be taken by roll call at the start of the meeting by the Secretary. Members who arrive after roll call has been taken must inform the Secretary of their presence at the meeting.
• Quorum is the official number of Assembly members who must be present in order for any voting to occur; this is two-thirds of the voting members of the Assembly.
• Individuals occupying co-positions are both expected to be at every meeting.
• Only three absences will be allowed during each semester that you are serving.
• Whenever a meeting is missed (including Plenary), it is the student’s responsibility to email the Secretary within one week of the missed meeting, preferably before the meeting, stating the reason for the absence. Whether or not the absence is excused/unexcused is at the discretion of the Secretary. (Emailing the secretary does not guarantee that the absence will be excused.)
• An Assembly member with three absences will be asked to step down from their position and if they choose not to, are subject to removal from office specified in Article IX, Section II, under the grounds of “neglect of duty.”
• Those occupying co-positions are permitted no more than two meetings where the vote for the position is lost; that is, occupants of a co-position may be absent from the same meeting no more than twice in a semester, or they will be asked to step down from their position.