Section 1: Composition and Purpose
Subsection A: Purpose of the Executive Board The Executive Board shall meet regularly to discuss concerns, share information, and review progress of the Assembly. Each member of the Executive Board shall attend meetings of the Representative Council.
Subsection B: The President of SGA The office of the President may be held by only one person at any one time. The duties of the President shall include:
- Presiding over meetings of the Representative Council.
- Overseeing, organizing and planning weekly meetings with SGA E-Board.
- Calling and presiding over meetings of SGA and the Assembly when necessary.
- Acting as a liaison between faculty and administration and students, and representing the undergraduate body whenever called upon to do so.
- Having frequent meetings with the Dean of the College to relay concerns of the student body.
- Representing SGA at the Board of Trustees meetings.
- Ensuring Plenary takes place once a semester, ordering t-shirts and Plenary packets.
- Ensuring the Big Cheese Forum takes place once a semester, recruiting Cheeses, organizing facilitators and note-takers. This is a panel of administrators or other people with power at Bryn Mawr College, with the goal of creating more transparency for students.
- Holding weekly office hours in an accessible location.
Subsection C: The Vice-President of SGA The Office of the Vice-President may be held by only one person at any one time. The duties of the Vice-President shall include:
- Make themselves available for questions regarding the appointments process in April and September (and optionally in November).
- Establishing interview times for applicants during appointments rounds; interviewing applicants in person or on video chat.
- Conducting midterm check-in meetings or reviews with committee heads.
- Running monthly meetings with the committee heads to create collaboration between heads.
- Overseeing and updating Appointment descriptions on the SGA website towards the end of the Vice President’s term.
- Checking in with the members of Representative Council at least once per semester to ensure they are performing their duties as set forth by the Constitution.
- Scheduling meetings with any appointed student who does not respond to three emails checking in about the progress of the committee or board, to discuss the individual’s position and the future of the committee or board. If the appointed student does not respond to this request, they will be removed from the position and the position will be reappointed during the next round of appointments.
- Ensuring appointed students are aware of the resources they have at their disposal, including leadership workshops, on-campus resources, and SGA Budgeting.
- Ensuring all Committee heads have access to the Committees Drive.
- Being a member of the Executive Board and attending weekly E-Board meetings.
Subsection D: The Treasurer(s) of SGA The position of Treasurer(s) of SGA may either be held by a single person or co-held by two. The duties of the Treasurer(s) of SGA shall include:
- Overseeing the SGA budget and keeping track of SGA account activities. Administering the funds of SGA and serving as its adviser in financial matters.
- Calling and presiding over meetings of the Student Finance Committee, and representing them when called to do so. The Treasurer(s) must also offer training and supervision to SFC members.
- Ensures that all SGA funded events are free to all SGA members. The Treasurer(s) shall offer support, help, and advice to club leaders in dealing with financial matters.
- Hosting Budget Workshops for the student body prior to accepting and reviewing budget requests.
- Reviewing and auditing the budgets of every club or committee which receives SGA Common Treasury Funds.
- Allocating SGA budgetary funds to student activities. Assigning budgets such as club budgets, special event budget, residential life budget, Plenary budget, etc.
- Weekly, working with the Finance Committee to submit reimbursement requests from clubs/students to accounts payable.
- Working closely with officers from Student Activities, Controller’s office, the Board of Trustees to deal with financial matters.
- Calling a meeting of the financial officers of any and all campus organizations when necessary.
- Attending the Undergraduate Liaison meeting and Finance Committee meeting with the Board of Trustees.
- Being a member of the Executive Board, attending weekly E-Board meetings, and holding an office hour.
Subsection E: The Secretary of SGA The Office of Secretary may be held by only one person at any one time. The duties of the Secretary shall include:
- Giving notice via email of all SGA and open Assembly meetings, as well as sending any correspondence as directed by the President.
- Keeping minutes, attendance, and time of all meetings of SGA. Making the minutes and presentation slides accessible after weekly SGA meetings.
- Keeping the necessary records of the Representative Council, including resignations, and keeping a current list of Assembly members.
- Setting the Agenda of the Representative Council meetings.
- Upholding the Attendance Policy at SGA meetings as per the Bylaws.
- Appointing an assistant if necessary.
- Being an expert on the Constitution and meeting procedures.
- Working closely with the Committee on Institutional Memory’s Web Designer(s) to keep the website or other means of distributing information up to date. Maintaining the SGA Drive, including reformatting the constitution for comprehensibility in collaboration with the Constitutional Review Committee.
- Being a member of the Executive Board and attending weekly E-Board meetings.
Subsection F: The Head of the Honor Board The Office of the Head of the Honor Board may be held by only one person at any one time.
The duties of the Head of the Honor Board shall include:
- Calling and presiding over meetings of the Social and Academic Honor Boards. The Head of the Honor Board shall direct the consideration of cases arising from the possible violation of the Honor Code.
- Administering an arbitrary selection of the four rotating members of the Social Honor Board.
- Organizing the Academic and Social Honor Code orientations for first-years during customs week.
- Attending, upon invitation, faculty meetings to discuss the Academic Honor Code and how it relates to professors.
- Attending, upon invitation, Residence Council meetings to discuss Social Honor Code concerns.
- Overseeing a committee of 8 students that shall comprise the Honor Board.
- Having the responsibility to make known to SGA the procedures and decisions of the Honor Board, as well as the Academic and Social Resolutions, in the form of anonymous abstracts. These abstracts shall be written shortly after resolution is reached and shall be released as prescribed by the Honor Code.
- Being a member of the Executive Board and attending weekly E-Board meetings.
Subsection G: The Chair of Social Justice and Equity The Chair of the Social Justice and Equity Committee may be held by only one person at any one time. The duties of the Chair of Social Justice and Equity shall include:
- Serving as a liaison between the Pensby Center and the Representative Council.
- Spending at least one hour every two weeks in conversation with the full time and/or student staff of the Pensby Center.
- Acting as a liaison between the Community Diversity Advocates and the assembly.
- Guiding the Executive Board and the Representative Council towards wider goals of diversity and inclusion.
- Presenting briefly every semester on the various talks, panels, and discussion groups that they convened including topic, number of participants, and ideas on how to build on this work in.
- Working with AMO leaders in preparation for Night Market. Coordinating a semesterly or quarterly meeting with all AMOs.
- Meeting with the Equity Chair and History Advisory Committee.
- Working with the E-Board and relevant AMO leaders and Committee Heads to spearhead events such as Black History Month and Strike 101.
- Voting in the Representative Council meetings and participating in achieving Representative Council’s long- and short-term goals. Being a member of the Executive Board and attending weekly E-Board meetings.
Section 2: Authority
Subsection A: Presidential Authority The President shall have the authority to interpret the Constitution when necessary in consultation with the Head of the Honor Board and another member of the Executive Board.