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Minutes

SGA Meeting Minutes 9/17/17

SGA Meeting 9-17-17

Campus Center 7pm

 

Summary:

This SGA meeting was mostly spent discussing Plenary, which is next Sunday September 24th at 7pm in Goodhart. The elections heads announced that current nominations period for Elections is being extended until Wednesday at 7 to include the CPD representative. We are trying a new method of coting this year for Plenary. It is an app called Vox Vote and it is accessible from any device as long as it is connected to wifi. At the meeting we were able to test out the app and decided to proceed with using it for Plenary. The resolutions were all presented at this meeting, the full texts as well as summaries will be available online. Please look out for all emails pertaining to Plenary information in the upcoming week. 2018 won the trivia question so the dark blue and red teams are tied.

 

Roll call

 

General Announcements

 Milan Fredrick ’20: Hello I am Milan one of the Co-Heads of Elections, we are going to be extending elections until Wednesday at 7 because we are adding CPD representative.

 

Lets Revisit

Alisha Clark ‘18: we are moving right into plenary. Last plenary was a mess. It is really important for all of you to spread the word about SGA and make it a more inclusive transparent space. I’m leaning on you guys to spread the word and encourage you to go. So you know this plenary hopefully will be better, there is a new e-board, we are going to have gifts, performances. Hopefully people will want to join us on the stage to dance and sing and stuff. I have high hopes for this year’s plenary.

 

Plenary Discussion

Alisha Clark ‘18: I found this really cool app over the summer I did extensive research and they use this for even bigger events so it should work smoothly. Quorum is 446 and so once we reach that we can use the app to vote for everything. We will be sending out many emails that include all of the information leading up to plenary so everyone will have the information on what will happen. The app works on all devices as long as you are on wifi.

Ellen Wright ’19: Is there a radius for the app because we want people to still show up for plenary?

Alisha Clark ‘18: This will all be on the honor code. When you come to plenary we will give the information about how to log in including the access code. I will be able to see some of the information on voting and so I will be able to tell if it is working. I hope people will keep the honor code seriously. I did a test last night and I couldn’t tell if a radius applied. It is a great app it shows graphs of the information. Takes time of how long it takes to vote so we don’t have to do that. People are also able to send some comments about grammar and things like that through the app so that it will save a lot of time. Okay we are going to test the system.

*Test of the App, everyone was able to use it and vote. We were able to see how it shows up on the admin computer as well, showing the distribution of votes*

Alisha Clark ‘18: How do you feel about it?

Abby Brewster ’18: Will the student body be able to see this graph on the main screen?

Alisha Clark ‘18: No but after Plenary we will send out the physical charts to everyone so that they can have the results.

Abby Brewster ‘18: So will we not know at plenary how the votes have been decided.

Alisha Clark ‘18: No I will announce right away and be able to say the percentages that every vote got.

Stephanie Montalvan ‘18: I think Abby was suggesting that you do show this during plenary so that everyone is able to see the graphs live.

Alisha Clark ‘18: Does everyone want to see them live?

*Everyone raises hands in agreement*

Julie Gonzales ‘19: Do each of them need to be entered before what do we do if something gets tabled or if we need to make a change to the resolution

Nanda Bhushan ‘19: tabling would happen after and so we would just disregard the voting.

Alisha Clark ‘18: I think that abstain, as an option would be enough.

Julie Gonzales ‘19: Is it possible to put another entry for tabling the resolution?

Delia Landers ‘19: Tabling has to be called and so if that was an option on the screen people might vote for it without it being suggested.

Alisha Clark ‘18: you can make comments with your vote so you can vote yes but also make a comment about grammar. We are trying to cut down as much time as possible and really have pertinent discussions.

Sasha Rogelberg ‘19: What about if a resolution is amended. Would you be able to refresh the screen so that people would be able to vote again?

Alisha Clark ‘18: Yes there is a refresh button. I hope that people will read them before plenary and read them after plenary

Hannah ’20: I think it would be a lot more confusing to have the whole resolution

Alisha Clark ‘18: Okay perfect. So how does it look on everyone’s phones and on the laptops?

*People affirm that it works well on both platforms*

Carolyn Cannizzaro ‘19: is this how we are going to be keeping track of quorum?

Alisha Clark ‘18: yes because it gives us info on how many people are voting and so everyone has to vote so that we know how many people are there. We want it to be upbeat and to keep it so we want the voting to not be a stressor. We are going to be having people tabling and be giving out leis when people first come in.

Nanda Bhushan ‘19: if you know of any clubs or organizations who would want to table please have them reach out to us so that we are able to have them table. People usually sell things.

Alisha Clark ‘19: This is just a test and so we are going to do some more research, because we want to make sure that it works and there are no glitches. I am a little concerned about the accessibility, but people should be able to rent devices from the library if they don’t have a computer or phone that would support it.

Lourdes: Alvarez ’18: You can pick multiple answers, will that be available during Plenary?

Alisha Clark ‘18: That is because it is just the preview and so that is why it doesn’t have everything. When it goes on live everyone will only get an option to vote once. Do you all like the idea?

*people agree*

Olivia Porte ‘18: How much time do people get to vote?

Alisha Clark ‘18: The app gives us a lot of options and so we can figure that out together.

Here you can see all of the comments. That is the one thing I am nervous about showing to everyone. How much time do you think that people should have to vote?

*People yell out suggestions, most people agree minute. *

Alisha Clark ‘18: Hopefully plenary wont take that much time because we are doing this faster method of voting.

Sophia Bokhari ‘20: My resolution is that Reggie has a hypoallergenic dog who she was wanting to get to come to counseling sessions. My resolution is just to see if there is support from the student body. Any questions?

Mary Cooper ‘20: If there is a lot of support would there be options to expand it to more dogs in the counseling center?

Sophia Bokhari ‘20: I think that would be maybe another plenary resolution or seeming that Is up for discussion

Ellen Wright ‘18: my only question would be what would happen if someone was afraid of dogs?

Sophia Bokhari ‘20: So I think that is something that I would discuss. I think that they would discuss before hand if people want the dog to be in the session.

Alisha Clark ‘18: I will keep the same language for the packets but when people are presenting it is up to them whether or not they want to use that language. I have been reaching out to resolution writers to figure out how they want to present them.

Our current e board also had a lot of resolutions that were tabled:

The mission of SGA including the wording of serving marginalized communities. A lot of BMC today is a very diverse campus in every aspect and so including this part is very important.

Our second is changing Roberts Rules of Order. I brought up last meeting how I thought it was inaccessible. Changing it to make sure that everyone feels like they are able to talk and access what is going on.

We want to expand our e board to include a new position that is the chair of social justice and equity. We need to continue to support students and this role would make SGA more inclusive and supportive

Have all appointments committee heads as a part of repco. Helps to define the roles of the committees and make them accountable.

Paid SGA positions for students on work-study, we worked on this with Haverford’s SGA who passed this resolution last semester. The position is a burden for people who need to think about finances. This will open it up to people who would not be able to take the positions before

Sophia Bokhari ‘20: I am wondering where the money would come from?

Anna Huang ‘19: We are still talking to Haverford. And talking to financial aid and student activities and so it will be more possible to get money just from the school. Not from the budget and if this passes we will try as best we can to get all the money from the school

Nanda Bhushan ‘19: we previous had it

Rachel Bruce ‘18: would it be federal or community based work-study because I know that some international students do not qualify.

Alisha Clark ‘18: when we really talk to financial aid we will figure that out. I will talk to them and work to make it more inclusive.

Abby Brewster ‘18: could this resolution be framed as a work-study job that you can have on campus. Making a differentiation making it just another position on campus that is part of work-study.

Sophia Bokhari ‘20: I am thinking about this one question from last year. How would we make sure that this (being paid) would not make the people on the e-board responsible to the admin instead of the students? How would you answer that?

Alisha Clark ‘18: Well, you voted for us because you thought that we would do a good job, so if you don’t like something that SGA is doing you can impeach really it is up you to change it. Make sure to keep the people accountable. When I became president I did not just stay to these rules that were set out, I do more. And so vote for someone who you want who will go above and beyond. Y’all don’t have to settle for less.

Nanda Bhushan ‘19: Also we need to show how plenary is not the only option for change on this campus, students voices should be heard regardless of a scheduled event.

Stephanie Montalvan ‘18: So the summary of the SAAC resolution is really to make it a co-held position.

Sophia Bokhari ‘20: Before I came to this meeting I was talking to a friend and we were wondering how we are going to get to plenary and keep plenary this semester?

Alisha Clark ‘18: We are doing online campaigns and we are putting up posters and starting tomorrow we will begin the online voting to make sure that people are voting on the resolutions that will be an official part of plenary.

Nanda Bhushan ’18: There will also be posters around campus with brief summaries of the resloutions.

Jada Caesar ‘20: In terms of co-held positions do both people have to come every week?

Delia Landers ’19: In terms of attendance policies no, there only needs to be one person there. However it is nice to see everyone here if they are able to come.

Alisha Clark ’18: the dining halls will close early and

Hannah Small ‘20: My resolution is that there are 6 single stall bathrooms in the dorms that have gendered signs and we can’t change the multi use bathrooms becaubut we can do it for the single use bathrooms. It is a way to make a comfortable space for gender-queer martyrs.

Sierra Bradshaw ‘20: I wonder in the past if there have been questions about customs people being paid

Nanda Bhushan ‘19: I think that this is less of an issue for SGA this would need to be presented as its own resolution and there would need to be outside research done.

 

Trivia Time

What is the oldest dorm on campus?

Merion

2018 won the trivia question!

Categories
Minutes

SGA Meeting Minutes 9/10/17

SGA Meeting 9-10

Campus Center 7pm

 

Recap:

 This was a great first meeting back. Everyone was able to introduce themselves and talk about their hopes and expectations for the upcoming year. We went over how SGA is really structured. The First Appointments round is coming up and will begin September 26. The September Elections are beginning this week. The Student Finance Committee is currently finishing the budget for all SGA funded clubs. We talked about some of the changes coming to plenary. Plenary is September 24th at 7pm! We had a quick recap of Parade Night. We recapped some of the recent events including the renaming of College Hall and the Bringing it Home drive for student effected by floods. As well as beginning a conversation about action we can take for DACA.

 

Introductions:

Everyone went around and introduced themselves with their class year, pronouns, role in SGA, and what they are excited for in the upcoming year. (You can find info on all the Representative Council on the SGA website)

 

How SGA is structured:

Nanda Bhushan ‘19:

Just want to show the way its E-Board

Rep Co

Committees

Clubs

Affinity Groups

These are all different branches and no one has more authority than another

 

Expectations for SGA:

Alisha Clark ‘18: this is for people who would like to speak, not everyone has to. I want to affirm that everyone is a member of SGA and so encourages others to come to the meetings and to talk to me and the other members of the E-board because we are your peers. You can talk to us. My position doesn’t separate me from any of you. When I say expectations this is not just for the E-Board this is for all of us. Anyone?

Annika Cole ’18: Respect

Caitlin 2020: A space for conversations and we will all hold ourselves and each other accountable

Mary Cooper ‘19: open lines of conversation

2021: that what we do has an open impact on the community

Sierra 2020:difficault conversations

Una Girgua ’20: efficiency with effectiveness

Abby Brewster ‘18: Not attacking the person, attacking the idea. Not making it a space like SGA will make the other members feel that they are members

Alisha Clark ‘18: I expect all of us to encourage other members of the community to come to SGA events. Especially if you hear them saying that they don’t like SGA because of something that happened a few years ago that they should come back and give it a second chance.

 

General Announcements:

Alisha Clark ‘18: Time for Rep-co to announce anything important.

Nanda Bhushan ‘19: The appointments round will open up on September 26 and elected positions will be beginning to accept nominations this week.

Anna Huang ‘19: we are doing budget applications and the interviews will be next-next week and the budget will be released on Sept 25, because of plenary we can’t vote in person so we will do a vote via Google forms around the 23rd so look out for that and be sure to vote.

 

Plenary:

 Alisha Clark ‘18: Speaking of plenary I think that this year is going to be great. We are going to get rid of Roberts rules and we are going to not going to waste time on repeated questions or on grammar related issues, we can have people email about sentence structure if they have a way that they would like it changed. Hopefully this will save a lot of time during plenary.

Caitlin Haskett ‘20: I think getting rid of it (Roberts Rules) is a good idea, I’m just wondering if we are going to have a new structure for the ways that we are going to structure things during plenary.

Olivia Porte ‘18: What are Roberts rules of order?

Alisha Clark ‘19: Who is Robert? Who knows what it is? Many adults don’t even know. We are going to change especially the language used because so many people don’t know how to properly present it. And if people are just criticizing the way that we are talking instead of actually focusing on what they are saying. I made a slide show that talks about plenary, what we need, what we do, what you see. And so I’m going to attach this to the minutes and so the first years and upperclassmen can learn about or learn more about plenary

(see below)

Nanda Bhushan ‘19: It (Plenary) has been really inefficient and outdated. We are also trying to change the voting making it more streamlined. With follow through we will have someone who will check in and make sure that the resolutions that are passed are going to be actualized.

Alisha Clark ‘18: Also we are going to change the way that people lead up to plenary. Looking at the resolutions in a more productive way and have a way to vote that’s more efficient. I am looking into using an app to vote.

Hannah Symonds ‘19: what if we don’t have a phone that would support something like that?

Alisha Clark ‘18: I think that this reaches out to other devices

Dana Gold ‘18: Does it work on computers?

Lyncy Nyandoche ‘21: Can you email us the link or the name of the app?

Alisha Clark ‘18: We can do a trial of it next week. I think that it only works if everyone is in the same room. I want everyone to want to be there so we will be making it fun

We have plenary resolution writing workshops that you can come to this week.

 

Info on Plenary:

https://www.dropbox.com/s/pmdoye0xpghx45f/theamazingPLENARY.pdf?dl=0

 

Lets Revisit:

 Alisha Clark ‘18: There has been a lot of buzz surrounding college hall, formerly known as Thomas. And it was interesting to see the schools response right after Charlottesville and then after I started the petition online to change the name, which received a lot of support.

Una Girgua ‘20: I think it is very important for the school to acknowledge all of the students who did this, you (Alisha) and Maeve and Precious and their names are not known by most of the school and BMC is taking all of the credit for making the change.

Phoebe Dopulos ‘19: 2 years ago Yale decided to rename Calhoun college, He was the Vice President of the United States and a secessionist and it took until 2015 for them to do it and that was because of the students but Yale took the credit and Bryn Mawr doing the same thing. But there was a lot of resistance from alums and I think that is important for the current student body to show that it was us who was that voice who made the change and that we need to take responsibility in a good way.

Alisha Clark ‘18: I was furious when I read the first email it was such a generic Kcass email. Especially cause it was her first year when the confederate flag incident happened and this was her chance to make up for it. And then the email four days later was obviously not their words.

Media has been reaching out to me, and students from Yale and Brown did as well talking about the process in getting things changed and dealing with the admin.

Nanda Bhushan ‘19: I think that this can be a way to have future conversations about the ways that we can change Bryn Mawr from being the space made for white women to being a space for us now and so what student way

Alisha Clark ‘18: I put that all aside though because of all of the natural disasters. I created a drive called Bringing It Home. I decided to do it because I have so many friends here from Houston. I felt bad after that I only thought of it because of something that hit close to home. I think that we should always have drives like this so that we can be more preemptive. I thought it was effective and I want to keep it going. Is everyone okay with that?

*People respond in agreement*

 

Parade Night:

Alisha Clark ‘18: How was parade night? Traditions come from SGA

Leah Baker ‘19: So there was a false start at the very beginning we had the runners at the front joggers in the middle and walkers in the back and as soon as we said that the runners took off and we were concerned because of the road and everything. So we had to get them all back again.

Britt Van der Poel ‘19: Office hours for Traditions will be Tuesday9/19 7-9 pm Erdman

 

Community Forum:

Sierra Bradshaw-Kreimer ’20: We should talk about DACA.

Una Girgua ‘20: I want to ask if BMC or SGA has any plans to express complete support of all students who may be affected by DACA.

Alisha Clark ‘18: Yeah so like Donald trump… I just watched a video about this and I do know students who have DACA and I understand but it’s so complicated so we are trying to figure out what the best way is to handle it. Its hard because with something like the disasters there are concrete things to do but with this is it is hard to know what the best thing to do is.

Lydia Sanchez ‘18: I’m sure that since Philly is such a big city I’m sure that there are legal resources that we can find for students in need.

Alisha Clark ’18: I work for Philly VIP

Carolyn Cannizzaro ‘19: I know that the ACLU takes a lot of volunteers and so we can see if people need students to come and volunteer.

Calla Carter ‘18: What can people individually do: I found out about a service called resist spot that automatically faxes or mails what you text to your local congressperson whatever you text the number for free.

Manroocha Singh ‘18: This isn’t really about something we can do in the city. When we are advocating for DACA we should be cautious about the language we use. Not criminalizing the parents in the conversation.

Alisha Clark ‘18: It is much different that dealing with Houston

Sierra Bradshaw-Kreimer ’20: There is a migrant’s rights coalition and so we should collaborate.

Alisha Clark ‘18: I’ll send the text through email, I don’t want to be insensitive to these issues and they can’t be grouped together. I want to give everything my all. This is something that we need to do and it would call for help from admin, but we are going to think of what we can do as students.

 

Trivia:

 What does “Jawn” Mean?

 

Answer: Anything really. It’s a general noun used to describe things that you can’t find the word for at the moment.

 

Class of 2021 Red Team won the point!