ARTICLE VI: Committees, Boards, Non-Voting Assembly Members, and Councils

Section I: General Procedures of Committees, Boards, and Councils

Subsection A: The Representative Council shall act as the Voting Body of the Assembly and SGA. Representatives shall attend and participate in the Representative Council meetings. Representatives will vote on behalf of the representative’s constituents in Representative Council meetings. Representatives may serve on committees formed by the Representative Council. Representatives shall participate in achieving the Representative Council’s long and short term goals.

Subsection B: Any committee, board, non-voting member, or council may form its own by-laws to be subordinate and compatible with this document. All committees operating under by-laws shall submit them to the Executive Board. Any changes to those by-laws shall be approved by a two-thirds vote of the Representative Council.

 

Subsection C: All committee heads shall report to the Representative Council when called upon to do so and/or once a semester.

 

Subsection D: All committee, board, and council meetings shall be open except as specified below in Article V, Section I, Subsection E, unless otherwise specified in this document.

 

Subsection E: Any committee, board, or council meeting may be designated closed by a two-thirds vote of the members of the committee, board, non-voting member or council.

 

Subsection F: All committees, boards, and councils shall be responsible for providing information to and receiving suggestions from the community in so far as the subject matter falls within their jurisdiction as stated in this document.

Section II: The Appointments Committee

 

Subsection A: The Appointments Committee shall consist of the Vice-President of SGA and four members of SGA  who are not members of the Assembly to be elected conjointly with the Executive Board in accordance with the elections bylaws.

 

Subsection B: The Vice-President shall be responsible for the Committee’s report to the Representative Council and for the Committee’s agenda.

 

Subsection C: The Appointments Committee shall make all Association appointments in accordance with their Bylaws and promptly inform the Representative Council of recent appointments.

 

Subsection D: The decision of the Appointments Committee may be recalled through either of the following methods:

  1. SGA  may submit a petition containing the signatures of one-third of SGA  stating their opposition to the Committee’s decision.
  2. The Representative Council may recall the appointment by a two-thirds vote.

 

Subsection E: If an appointment is recalled, the Committee must re-appointment the position.

 

Subsection F: The Committee works by consensus, and, in extenuating circumstances, one and only one member may step out of the vote. If a decision cannot be reached by the Committee, the appointment shall go before the Representative Council to be decided by a simple majority vote.

 

Subsection G: All proceedings and material of the Committee are confidential. Records will be kept for a period of five years.

 

Subsection H: Should an Appointments Committee member be unable to fulfill the obligations of the committee, and the committee does not have the requisite number of members to run a round of appointments, then the Vice President may ask the Honor Board Head to sit in on the round.

 

Subsection I: During the appointment of the Customs Head and Customs Committee, the Dean directly in charge of the handling of Customs Week may sit in on the appointment of the above mentioned positions.

 

Subsection J: The Committees will be appointed on the basis of expressed needs of the community members, the SGA voting Assembly, and other College entities (Dean’s office, Admissions etc.).

Section III: The Student Finance Committee

Subsection A: The Student Finance Committee shall consist of six members of SGA, to be appointed by the Appointments Committee with the advice and consent of the Treasurer and approval of the Representative Council. At the time of the appointment, the Student Finance Committee shall be composed of at least one member of every class.

 

Subsection B: The Student Finance Committee shall prepare the budget(s) for the expenditure of Common Treasury Dues in accordance with their Bylaws. The budget(s) shall be approved by a two-thirds vote of the Representative Council.

Section IV: The Residence Council

Subsection A: The office of Dorm President may be held by two people.

 

Subsection B: Dorm Presidents shall oversee the implementation of the Honor System at the dorm level as specified in that document.

 

Subsection C: The Dorm Presidents may call and shall preside over dorm meetings. They must call meetings in their dorms at least two times each semester. It is the responsibility of the Dorm President to make sure the Dorm Officers (especially the SGA representative) give regular reports at these meetings. The dorm Presidents shall also oversee party forms.

 

Subsection D: The Dorm Presidents may call and shall preside over dorm steering committee meetings comprised of all Dorm Officers including Hall Advisers.

 

Subsection E: The Dorm Presidents shall be eligible for the Bryn Mawr A.B. degree and shall be residents of their respective halls. Customs people and Hall Advisers shall not be eligible for the position of Dorm President, as these positions interfere with the President’s ability to mediate. They shall be elected by their respective halls each spring for a term of one year beginning the in the fall and/or until their successors takes office.

 

Subsection F: The Residence Council shall consist of the Head of the Residence Council, and the Dorm Presidents

 

Subsection G: The Residence Council shall deal with all residential aspects of the community.

 

Subsection H: The Residence Council is responsible for overseeing the Alcohol Policy and Party Policy. Members shall come from among the Dorm Presidents, as decided by its members at the beginning of each semester.

 

Subsection I: The Residence Council shall establish standing committees to consider and act on the following matters concerning:

  1. Buildings and Grounds
  2. Special Case Procedure for Room Changes
  3. Room Draw

 

Subsection J: Three Dorm Presidents, specifically the President(s) of Rhoads, President(s) of Radnor, and one other to be elected by the members of the Residents Council, shall serve on The Alcohol and Party Review Board.

 

Subsection K: Dorm Presidents shall coordinate social activities inside and among the dorms.

 

Subsection L: Dorm Presidents shall distribute of the Dorm Discretionary Funds in cooperation with the Student Finance Committee.

 

Subsection M: The Residence Council shall preside over the Residential Council Fund.

  1. The Purpose of the fund shall be to cover lasting improvements, replacements or repairs to dorm common spaces beyond what Facilities is able to provide.
  2. The Residence Council Head(s) shall communicate and work with Facilities on all appropriate projects.
  3. Proposals for spending from the fund shall be brought forward to the residence council by students, Dorm Presidents or the Residential Council Head(s).
  4. Approval for spending from the fund must be voted on by the Dorm Presidents, one vote per residence, and shall require a two-thirds majority of quorum.
  5. The Residence Council Fund shall be allotted $1,000 each semester by the Student Finance Committee and be collective.
  6. This Fund shall be capped at $8,000.
  7. When money is expended from this fund, the Residence Council Head(s) must make an announcement about the decision at the next Assembly meeting.

Section V: The Student Curriculum Committee

 

Subsection A: The Student Curriculum Committee shall consist of the Head of Student Curriculum Committee and no more than two members elected from each residence hall.

 

Subsection B: The Student Curriculum Committee shall designate three students to serve on the Student-Faculty Curriculum Committee.

 

Subsection C: The Student Curriculum Committee shall consider and take action on all problems relating to curriculum.

 

Subsection D: The Student Curriculum Committee in conjunction with the Honor Board shall be responsible for organization of the proctoring system during final exams. The Student Curriculum Committee shall be responsible for the recruiting of proctors for self-scheduled final examinations, and the Honor Board shall be responsible for revising and distributing the Honor Code rules for taking proctored exams during exam period.

Section VI: The Major Council

Subsection A: The Major Council shall consist of one representative chosen the spring before her/his/their senior year from among the senior majors of each of the academic departments of the Undergraduate School of Bryn Mawr College.

Subsection B: Major Council shall review all curriculum issues as they pertain to specific major departments, and make suggestions as they see fit to the appropriate bodies.

 

Subsection C: Major Council shall provide student input on departmental decisions.

 

Subsection D: Major Council shall assist the Faculty in academic considerations.

 

Subsection E: The Major Council shall elect from its body one or two members to serve as its head. This person shall also be a representative to the Student-Faculty Curriculum Committee.

Section VII: The Elections Board

Subsection A: The Elections Board shall be responsible for supervising publicity for all elected offices at the time of elections.

 

Subsection B: The Elections Board shall organize and run the Candidates’ Forum before each set of elections.

 

Subsection C: The Elections Board shall be headed by the Head of the Elections Board.

 

Subsection D: The Elections Board shall be comprised of five members, one of which will be the Office of Intercultural Affairs Representative, and the other four appointed by the Appointments Committee.

Section VIII: The Campus Safety Committee

Subsection A: The Campus Safety Committee shall consist of no more than two Campus Safety Representatives from each undergraduate hall.

 

Subsection B: The Campus Safety Committee shall be responsible for communicating information about breaches of campus safety, campus safety precautions and any other pertinent information about campus safety to the Students in their respective hall.

Section IX: The Traditions Committee

Subsection A: The Traditions Committee shall consist of the Traditions Mistress(es)/Master(s)/Mistex, the Sophomore Class President(s), the Sophomore Representatives, and the Class Songs Mistress(es)/Master(s)/Mistex. One Mistress(es)/Master(s)/Mistex shall be elected as specified below in Article VIII from the rising sophomore, junior, and senior classes by their respective classes each year in the spring and shall assume office the following September for a term of one year and/or until her successor takes office. The Traditions Head shall administer the election of the First-Year Traditional Non-Transfer Student Songs Mistress(es)/Master(s)/Mistex during Customs Week each year.

 

Subsection B: The Traditions Committee shall be responsible for scheduling, publication, and organization of all Bryn Mawr College traditions.

 

Subsection C: The Traditions Committee shall serve as consultants on all Bryn Mawr College traditions past and present.

Section X: The Plenary Committee

Subsection A: The Plenary Committee shall be comprised of up to two Plenary Committee Heads, one member of the Honor Board, a maximum of two members of the Representative Council and a maximum of two members of SGA , for a maximum total of six committee members. The President of SGA may participate in the Plenary Committee in an advisory capacity.

 

Subsection B: The Plenary Committee Head(s) and Association members shall be appointed by the Appointments Committee. The Representative Council members shall be decided upon by a plurality vote of the Assembly. The Plenary Committee shall be appointed no later than three months before the date set for Plenary.

 

Subsection C: The Plenary Committee shall organize and conduct Plenary as stated in Article I, Section II, Subsections C-F and Robert’s Rules of Order, Newly Revised.

 

Subsection D: The Plenary Committee shall review all resolutions and advise all resolution submitters on constitutional issues.

 

Subsection E: The Constitution and its Bylaws shall be reviewed by the Plenary Committee every year unless waived by a majority vote of the Assembly.

Subsection F: Toward the end of the academic year, the Plenary Committee shall review the progress and success of that year’s Plenary. They shall make recommendations to Representative Council for the following year.

Section XI: Board of Social Life Orientation and Wellness (BSLOW)

Subsection A: The Board of Social Life Orientation and Wellness (BSLOW) shall be responsible for reviewing and updating the Alcohol and Party policies, Party Notification Forms and other relevant documentations. Furthermore, the Board shall be responsible for reviewing and approving all Party Notifications Forms and submissions to the Party Fund. Board of Social Life Orientation and Wellness shall thereby be responsible for reviewing possible infractions of the Alcohol and Party Policy, with regard to guidelines surrounding such policies, and offer resolutions based on evidence found in written statements, Party Notification Forms and other relevant documents. All possible infractions of a behavior type will be reported to the Social Honor Board.

Subsection B: The members of the board shall be The Head of Social Committee, The Head of Campus Safety Committee, one member of the Honor Board and one Dorm President to be voted upon by the residence council. The head shall be a member of the board. The head of the board will be determined by the consensus of the board. Quorum for a review session or hearing of the Board shall be 3 people.

Subsection C: Quorum for a review session or hearing of the Board of Social Life Orientation and Wellness shall be five people.

Subsection D: The Board of Social Life Orientation and Wellness shall work by consensus.

Subsection E: All proceedings and material of the Alcohol and Party Review Board shall be confidential. However, the Board of Social Life Orientation and Wellness shall publish a statistical annual report at the end of the year to be distributed campus-wide. This will include the number of review and hearing sessions held that year, number of Party Notification Forms signed and not signed prior to the party, amount of damage, resolutions, etc.

Subsection G: The board shall be responsible for hosting continuing education efforts including but not limited to 2 events in the fall semester including one aimed at continuing education for all returning Bryn Mawr College undergraduate students and at least one additional educational event, and at least one in the spring semester.

Section XII: The Bryn Mawr Concert Series

Subsection A: The position of Bryn Mawr Concert Series Head may be held by up to two people, to be appointed by the Appointments Committee from SGA in the spring semester prior to their year of service.

Subsection B: The Appointments Committee shall, at their discretion, appoint up to three people to serve on the Bryn Mawr Concert Series Committee. Members of the Bryn Mawr Concert Series who are eligible to vote shall elect three other officers to serve on the Bryn Mawr Concert Series Committee. Eligibility to vote shall be determined by active membership for at least one semester. The duties of the Bryn Mawr Concert Series Committee shall be determined at the discretion of the Bryn Mawr Concert Series Head(s).

Subsection C: A Bryn Mawr Concert Series Event shall be defined as an event featuring a performing artist brought to campus at the desire of SGA  to fill a gap in campus programming and funded by the Bryn Mawr Concert Series Fund as outlined in Article VI, Section XII, Subsection D.

Subsection D: The Bryn Mawr Concert Series Fund

  1. At the end of every semester, the Bryn Mawr Concert Series Head(s) shall create a budget in consultation with the Treasurer, including a list of events with an estimated date, genre, and cost, to then be approved by the Representative Council. At the beginning of the next semester, the Bryn Mawr Concert Series Head(s) shall present a more finalized schedule to the Representative Council.
  2. The source of funding for the Bryn Mawr Concert Series Fund can be derived from any SGA account at the discretion of the Treasurer, also at the approval of the Representative Council.
  3. The Bryn Mawr Concert Series Head(s) shall be responsible for allocating the Bryn Mawr Concert Series Fund in accordance with their By-Laws to events on campus that fall under the definition of a Bryn Mawr Concert Series Event as defined in Article VI, Section XII, Subsection C.
  4. The Bryn Mawr Concert Series Head(s) may co-sponsor Bryn Mawr Concert Series Events with other campus organizations but they will be held solely responsible for the allocation of the Bryn Mawr Concert Series Fund

Section XIII: Committee on Institutional Memory

Subsection A: The Committee shall be headed by the SGA Archivist, and comprised of up to six additional members of the SGA. Members of The Committee shall be appointed by the Appointments Committee in the spring semester.

Subsection B: The Committee will assist the SGA Archivist in carrying out the SGA’s long and short term goals. 

Subsection C: The Committee shall be responsible for the preservation and utilization of institutional memory in the Representative Council and the SGA. At least one member of the committee shall be responsible for collaborating with affinity organizations. Furthermore, the Committee will maintain a public SGA Archive.

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