ARTICLE IV: The Representative Council

Section I: Composition and Purpose

Subsection A: The Representative Council shall act as the Voting Body of the Assembly and SGA.

Subsection B: Dorm President(s)

  1. The office of the Dorm President(s) shall be held by up to two persons at one time.
  2. The Dorm President(s)primary function is to vote in the Representative Council meetings and to participate in achieving Representative Council’s long and short term goals.
  3. Dorm President(s) shall attend and participate in the Representative Council meetings.
  4. Dorm President(s) shall give a report to their residence hall twice a semester at Dorm Meetings.
  5. Dorm President(s) may serve on committees formed by the Representative Council.
  6. Dorm President(s) shall be a voting member of the Representative Council.
  7. Dorm President(s) shall serve on the Board of Social Life Orientation and Wellness (BSLOW).
  8. Dorm President(s) shall distribute the minutes.

Subsection C: Members-at-Large

  1. There shall be no more than six Members-at-Large at any one time.
  2. The Members-at-Large primary function is to vote in Representatives Council and to participate in achieving Representative Council’s long and short term goals.
  3. Members-at-Large shall attend and participate in the Representative Council meetings.
  4. Members-at-Large may serve on committees formed by Representative Council.
  5. Members-at-Large shall be voting members of the Representative Council.

Subsection D: Haverford Representative

  1. The Haverford Representative(s) may be held by two people,
  2. The Haverford Representative shall be responsible for communication between the Assembly and SGA members residing at Haverford College.
  3. The Haverford Representative may call and shall preside over meetings of SGA members residing at Haverford College and must call at least one such meeting each semester while in office.
  4. The Haverford Representative shall attend Haverford College Student Council meetings at the discretion of the office-holder and at the request of the Assembly. Occasions on which the student attends Student Council meetings instead of Representatives Council shall not be counted as absences from Representatives Council.
  5. The Haverford Representative’s primary function is to vote in Representatives Council meetings and to participate in achieving Representative Council’s long and short term goals.
  6. The Haverford Representative shall attend and participate in Representative Council meetings.
  7. The Haverford Representative may serve on committees formed by Representative Council.
  8. The Haverford Representative shall serve on the Alcohol and Party Review Board.
  9. The Haverford Representative shall be a voting member of the Representative Council.
  10. If there are two people holding office, only one Representative is required to be present at meetings of the Representative Council.

Subsection E: Off Campus Representative

  1. The office of the Off Campus Representative may be held by two people.
  2. The Off Campus Representative shall be responsible for the representation of the non-resident members of SGA at each meeting of the Representatives Council and shall be responsible for communication between the Assembly and the non-resident members of SGA.
  3. The Off Campus Representative may call and preside over meetings of the non-resident members of SGA and must call at least one such meeting each semester while in office.
  4. The Off Campus Representative primary function is to vote in Representative Council meetings and to participate in achieving Representative Council’s long and short term goals.
  5. The Off Campus Representative shall attend and participate in Representative Council meetings.
  6. The Off Campus Representative may serve on committees formed by Representative Council.
  7. The Off Campus Representative shall be a voting member of the Representative Council.
  8. If there are two people holding office, only one Representative is required to be present at meetings of the Representative Council.

Subsection F: McBride Representative

  1. The McBride Representative may be held by two people.
  2. If there are two people holding office, only one Representative is required to be present at meetings of the Representatives Council.
  3. The McBride Representative shall be responsible for the representation of the McBride Scholar Members at each meeting of the Representatives Council and shall be the liaison between the Assembly, the McBride Scholar Members, and SGA .
  4. The McBride Representative shall call and preside at all meetings of the McBride Scholar Members and must call at least one such meeting each semester of the academic term.
  5. The McBride Representative primary function is to vote in Representative Council meetings and to participate in achieving Representative Council’s long and short term goals.
  6. The McBride Representative shall attend and participate in Representatives Council meetings.
  7. The McBride Representative may serve on committees formed by Representatives Council.
  8. The McBride Representative shall be a voting member of the Representative Council.

Subsection G: The Class Presidents

  1. The office of Class President may be held by two people.
  2. Class Presidents shall be in charge of all class functions for their respective classes.
  3. The four Class Presidents shall be liaisons between their respective classes and the Assembly.
  4. The Class Presidents shall be voting members of the Representative Council.
  5. One of the primary functions of the Class Presidents is to vote in the Representative Council meetings and to participate in achieving Representative Council’s long and short term goals.

Subsection H: Head of the Elections Board

  1. The Head of the Elections Board may be held by two people.
  2. The Head of the Elections Board shall administer SGA ’s election system, assisted by the members of the Elections Board.
  3. The Head of the Elections Board shall convene, preside over and represent the Elections Board.
  4. The Head of the Elections Board may, at the discretion of the office-holder, appoint one or more assistants.
  5. The Head of the Elections Board shall be voting members of the Representative Council.
  6. One of the primary functions of the Head of the Elections Board is to vote in the Representative Council meetings and to participate in achieving Representative Council’s long and short term goals.

Subsection I: The Head of Residence Council

  1. The office of the Head of Residence Council may be held by two people.
  2. The Head of Residence Council shall call and preside at all meetings of the Residence Council.
  3. The Head of Residence Council shall run Room Draw.
  4. The Head of Residence Council shall head Residence Council’s Special Cases Committee.
  5. The Head of Residence Council shall be the liaison between the Residence Council and the Assembly.
  6. The Head of Residence Council shall serve as SGA ’s representative to the Committee on Buildings and Grounds of the Board of Trustees.
  7. The Head of Residence Council shall serve as SGA ’s Representative to Housing Group.
  8. The Head of Residence Council may establish and appoint the members of such committees of Residence Council as the student considers necessary and shall be responsible for the functioning of these committees.
  9. The Residence Council Head-Elect shall be apprentice to the current head, and shall take office following Room Draw.
  10. The Residence Council Head-Elect shall assist the Residence Council Head during Room Draw.
  11. The Head of Residence Council shall be a voting member of the Assembly.
  12. One of the primary functions of the Head of Residence Council is to vote in the Representative Council meetings and to participate in achieving Representative Council’s long and short term goals.

Subsection J: The Head of the Student Curriculum Committee

  1. The office of the Head of the Student Curriculum Committee may be held by two people.
  2. The Head of the Student Curriculum Committee shall call and preside at meetings of the Student Curriculum Committee.
  3. The Head of the Student Curriculum Committee shall serve on the Student-Faculty Undergraduate Curriculum Committee.
  4. The Head of the Student Curriculum Committee shall be responsible for the recruiting of proctors for self-scheduled final examinations.
  5. The Head of the Student Curriculum Committee shall be a liaison between the Student-Faculty Curriculum Committee, the Student Curriculum Committee, and the Assembly.
  6. The Head of the Student Curriculum Committee may establish and appoint the members of such subcommittees of the Student Curriculum Committee as the student considers necessary and shall be responsible for the functioning of these committees.
  7. The Head of the Student Curriculum Committee shall be a voting member of the Representative Council.
  8. One of the primary functions of the Head of the Student Curriculum Committee is to vote in the Representative Council meetings and to participate in achieving Representative Council’s long and short term goals.

Subsection K: The Traditions Mistress(es)/Master(s)/Mistex

  1. The office of Traditions Mistress(es)/Master(s)/Mistex may be held by two people.
  2. The Traditions Mistress(es)/Master(s)/Mistex shall organize, execute, and perpetuate all traditions of Bryn Mawr College.
  3. The Traditions Mistress(es)/Master(s)/Mistex shall call and preside at meetings of the Traditions Committee.
  4. The Traditions Mistress(es)/Master(s)/Mistex shall be responsible for the administration of the election of the First-Year Traditional Non-Transfer Student Songs Mistress(es)/Master(s)/Mistex during Customs Week each year.
  5. The Traditions Mistress(es)/Master(s)/Mistex may petition SGA  as defined in Article XI, Section I, if interest has been expressed to discontinue, modify, or create a tradition.
  6. The Traditions Mistress(es)/Master(s)/Mistex-Elect shall serve as an apprentice to the current Head of the Traditions Committee until the Mistress(es)-Elect takes office on the May Day following election.
  7. The Traditions Mistress(es)/Master(s)/Mistex-Elect shall assist the current Traditions Mistress(es)/Master(s)/Mistex in the organization and execution of the May Day Celebration.
  8. In the event that the McBride Scholars’ Traditions Mistress(es)/Master(s)/Mistex position be held, the Traditions Mistress(es)/Master(s)/Mistex will coordinate with said McBride Scholars’ Traditions Mistress(es)/Master(s)/Mistex to facilitate the opportunity for full participation of the McBride Scholars in the undergraduate traditions of Bryn Mawr College.
  9. The Traditions Mistress(es)/Master(s)/Mistex shall be a voting member of the Representative Council.
  10. One of the primary functions of the Traditions Mistress(es)/Master(s)/Mistex Representative is to vote in the Representative Council meetings and to participate in achieving Representative Council’s long and short term goals.
  11. In the year after serving as Traditions Mistress(es)/Master(s)/Mistex the outgoing Traditions Mistress(es)/Master(s)/Mistex (herein referred to as the Traditions Emeritus/a/um [i/ae/a]) shall serve as the (Co-)Head(s) of the Hell Week Committee. Their duties will include meeting with the current Traditions Mistress(es)/Master(s)/Mistex and the Staff Adviser to Traditions to determine the goals of the Hell Week Committee, scheduling meetings, and setting agendas for meetings. The Traditions Emeritus/a/um [i/ae/a] are not the final arbiters in Hell Week Committee decisions but are rather advisers to the current Traditions Mistress(es)/Master(s)/Mistex and members of the Committee.

Subsection L: The Representative to the Faculty

  1. The office of Representative to the Faculty may be held by two people.
  2. The Representative to the Faculty shall be responsible for representation of SGA  at each meeting of the Faculty.
  3. The Representative to the Faculty shall be responsible for communication between the Faculty and its committees and the Assembly.
  4. The Representative to faculty shall be a voting member of the Representative Council.
  5. One of the primary functions of the Representative to the Faculty is to vote in the Representative Council meetings and to participate in achieving Representative Council’s long and short term goals.

Subsection M: The Head of the Social Committee (SoCo)

  1. The Head of the Social Committee may be held by two people
  2. The Social Committee shall organize and facilitate campus-wide programming.
  3. The two heads shall call and preside over meetings of the committee.
  4. The Head of the Social Committee shall act as a liaison between the Assembly and organizations funded by SGA and shall provide information about such organizations to the SGA Association in the form of a booklet to be distributed to all members of SGA.
  5. The Head of the Social Committee shall be voting members of the Representative Council.
  6. The Head of the Social Committee shall serve on the Alcohol and Party Review Board.
  7. One of the primary functions of the Head of the Social Committee is to vote in the Representative Council meetings and to participate in achieving Representative Council’s long and short term goals.

Subsection N: The Head of the Campus Safety Committee

  1. The office of Head of the Campus Safety Committee may be held by two people.
  2. The Head of the Campus Safety Committee shall call and preside at regular meetings of the Campus Safety Committee.
  3. The Head of the Campus Safety Committee is responsible for meeting regularly with the Administrative Head of Campus Safety.
  4. The Head of the Campus Safety Committee shall be the liaison between the Administrative Head of Campus Safety, the Campus Safety Committee, and the Assembly.
  5. The Head of the Campus Safety Committee shall serve on the Residence Council.
  6. The Head of the Campus Safety Committee shall, at the discretion of the office-holder, serve as a liaison between the Assembly and the Department of Transportation.
  7. The Head of the Campus Safety Committee shall be a voting member of the Representative Council.
  8. The Head of the Campus Safety Committee shall serve on the Alcohol and Party Review Board.
  9. One of the primary functions of the Head of the Campus Safety Committee is to vote in the Representative Council meetings and to participate in achieving Representative Council’s long and short term goals.

Subsection O: The Athletic Association Representative

  1. The Athletic Association Representative shall be held by only one person at any one time.
  2. The Athletic Association Representative shall serve as liaison between the Assembly, Department of Physical Education and the Athletic Association.
  3. The Athletic Association Representative shall be a voting member of the Representative Council.
  4. One of the primary functions of the Athletic Association Representative is to vote in the Representative Council meetings and to participate in achieving Representative Council’s long and short term goals.

Subsection P: LILAC: Civic Engagement Representative.

  1. The Civic Engagement Representative shall be held by only one person at any one time.
  2. The Civic Engagement Representative shall attend meetings of the CE staff and serve as a liaison between CE and the Assembly.
  3. The Civic Engagement Representative may sit in on SFC budgeting, with the capacity to be involved in the transportation aspect of budgeting for Community Service and Activism groups as an informant, not as a decision-maker. This will allow for a seamless budgeting process for all student activities.
  4. The Civic Engagement Representative will consult with the CPD Representative to share one vote representing LILAC in the Self-Government Association Representative Council

 

Subsection Q: The Pensby Center Representative.

  1. The Pensby Center Representative shall be held by only one person at any one time.
  2. The Pensby Center Representative should serve as a liaison between the Office of Intercultural Affairs and the Assembly.
  3. One of the primary functions of the Pensby Center Representative is to vote in the Representative Council meetings and to participate in achieving Representative Council’s long and short-term goals.
  4. In order to accurately represent the Pensby Center, the representative must spend at least one hour every two weeks in conversation with the full time and/or student staff of the Pensby Center.

Subsection R: LILAC: CPD Representative.

  1. The CPD Representative shall be held by only one person at any one time.
  2. The CPD Representative shall attend meetings of the CPD and serve as a liaison between CPD and the Assembly.
  3. The CPD Representative may serve as a liaison to SGA-funded groups who might benefit from CPD resources.
  4. The CPD Representative will consult with the Civic Engagement Representative to share one vote representing LILAC in the Self-Government Association Representative Council.

 

Subsection S: SGA Archivist.

  • The position of SGA Archivist shall be an elected position, held by only one person.
  • The SGA Archivist shall have one vote on the Representative Council.
  • The SGA Archivist shall attend meetings of the Representative Council and will advise on issues relating to SGA.
  • The SGA Archivist shall call and preside over meetings of the Committee on Institutional Memory.
  • The SGA Archivist shall present quarterly reports at Representative Council meetings on their findings that are relevant to current issues and discussions of the Representative Council and greater campus community.
  • The SGA Archivist shall, to the best of their ability, assist in carrying out the SGA’s long and short term goals.
  • The SGA Archivist shall collaborate with the SGA Executive Board and Representative Council to grow institutional memory continuously, from year to year.

Section II: Authority

Subsection A: The Representative Council may make recommendations to the Faculty, Administration, and Area Directors on behalf of SGA

Subsection B: The Representative Council, at their own initiative, may establish short and long term goals for SGA .

Subsection C: The Representatives Council may register a vote of confidence for a committee’s change in Bylaws, a committee’s recommendation to the Administration, or other matters brought to the Representatives Council deemed prudent. The Representatives Council may, by a two thirds vote, change its Bylaws.

 Subsection D: The Representative Council shall establish new committees by vote.

Subsection E: A meeting of all members of SGA may be called by a vote of the Representative Council. 

Subsection F: A meeting of the Representative Council may be called by a vote of the Representative Council, the President of SGA or by petition signed by 10% of the members of SGA.

Section III: Meeting and Voting Procedure

Subsection A: The Representative Council shall hold open meetings once a week to discuss campus concerns. Issues for the meeting may be referred by members of SGA and Representative Council.

Subsection B: All meetings of the Representative Council shall be publicly announced and the agenda posted three days in advance.

Subsection C: Minutes of each Representative Council meeting shall be distributed to SGA each week in accordance with the Bylaws.

Subsection D: At the beginning of each semester, the Representative Council shall vote on an established meeting procedure to be followed for the duration of the term of the Executive Board.

 Subsection E: A quorum shall be required for any vote and shall consist of two-thirds of the voting members of the Representatives Council.

Subsection F: All members of the Representatives Council, except the Executive Board, shall have one vote. 

Subsection G: The President shall vote in case of a tie. 

Subsection H: An absentee vote on a specific previously announced question may be submitted in writing to the Secretary of SGA prior to the meeting at which the vote is to be taken, on the condition that significant changes in the question have not been made. Otherwise, the absentee vote shall not be counted in the final tally. Neither a proxy nor an absentee vote shall be counted as a presence. 

Subsection I: All voting shall be by simple majority unless otherwise specified.

Subsection J: A two-thirds vote shall require that two-thirds of those present vote and that two-thirds of those voting agree.

Subsection K: The Representative Council shall approve, by two-thirds vote, any change in Common Treasury Dues.

Subsection L: The Representative Council shall approve, by two-thirds vote, the Bryn Mawr and Bi-College budgets at the beginning of each semester.

Subsection M: A decision by consensus may be requested by two-thirds of all members present.

Subsection N: Voting may be done by hand or written ballot at the discretion of the President. 

Subsection O: A roll call vote may be requested by any single identified member of the Assembly and the results shall be placed in the minutes.

Subsection P: The Representative Council may vote on proposals brought before it by any source. The proposals may be referred to the appropriate committee.

Subsection Q: The Voting Options shall be:

  • In favor of the Motion
  • Against the Motion
  • Abstain, which shall be included in the count for quorum but shall count neither for nor against the Motion.

Subsection R: No Vote

As a member of SGA, one has the right not to vote, which shall count against quorum.

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